How to Optimise Your Conference Room Layout for Better Meetings
15.06.2025

How to Optimise Your Conference Room Layout for Better Meetings

Optimising your conference room layout can transform everyday meetings into productive, engaging sessions. From modular whiteboard walls that encourage big-picture thinking to mobile collaboration tools that adapt to any agenda, Nobo’s visual communication solutions help teams connect, share ideas, and stay organised—whether you’re meeting in person or hybrid.

A well-designed conference room can make all the difference to the success of your meetings. The right layout and tools help teams share ideas clearly, stay focused, and adapt easily to different meeting formats.

However, many meeting rooms are still held back by limited writing space, static setups, and poor visibility. These factors can reduce engagement and make collaboration harder — especially in hybrid or high-traffic environments.

By choosing tools that support flexibility and clarity, you can transform your meeting space into a more productive, creative environment. Nobo’s range of whiteboards, mobile collaboration systems, and accessories are designed to make meetings clearer, smarter, and more efficient.

  1. Expand Writing Space with Nobo Infinity Whiteboards

Traditional framed boards often run out of room during brainstorming or planning sessions. The Nobo Infinity Frameless Magnetic Whiteboard offers a scalable solution that grows with your ideas.

Its frameless, modular design allows multiple boards (available in 900x600mm and 1200x900mm) to be mounted side by side for an uninterrupted writing surface — ideal for:

  • Strategy meetings that map complex projects or timelines
  • Creative sessions that evolve into detailed workflows
  • Multi-day meetings where ideas develop over time

The clean, modern design maximises surface area and enhances visibility from any seat. Its magnetic surface also makes it easy to attach printouts, notes, or diagrams — keeping visuals central to your discussions.

  1. Add Mobility and Flexibility to Your Meeting Layout

When meetings require breakout discussions or different setups, fixed boards can limit collaboration. The Nobo Move & Meet Mobile System enables teams to adapt their environment quickly and easily.

With double-sided whiteboards and noticeboards mounted on a mobile base, teams can:

  • Wheel boards to different areas or rooms
  • Detach them for small-group collaboration
  • Rejoin the main group and present results seamlessly

This freedom to move and reconfigure supports agile working, interactive workshops, and creative sessions where collaboration thrives.

  1. Enhance Visibility for Presentations and Training

For training sessions or formal presentations, clarity and scale matter. The Nobo Premium Plus Enamel Whiteboard provides a large, high-contrast surface that ensures everyone — in the room or joining online — can see your visuals clearly.

The Premium Plus range features:

  • Durable enamel or steel magnetic surfaces that resist stains and ghosting
  • Generous writing space for structured content and diagrams
  • A sleek, professional finish that complements modern meeting spaces

Perfect for conference rooms, classrooms, and training areas, these boards help presenters communicate with confidence and clarity.

  1. Create Collaboration Zones for Breakout Work

Collaboration works best when teams can break out, visualise their ideas, and share progress easily. With Nobo Move & Meet Whiteboards and Noticeboards, you can create flexible collaboration zones anywhere in the room.

Enhance each setup with Move & Meet Accessories, including:

  • Integrated storage bases for markers and magnets
  • Hooks for pads, printouts or clipboards
  • Convenient trays for cleaning cloths and accessories

These tools make it simple for each group to work visually, then bring their boards back to the main meeting for review. The result: greater participation, creativity, and alignment.

  1. Ensure Visibility for Hybrid and Remote Participants

In hybrid meetings, everyone should feel equally included — whether they’re in the room or joining remotely. Reflective or overcrowded boards can make it hard for online participants to follow along.

The Nobo Infinity and Premium Plus Whiteboards feature smooth, low-glare surfaces that display clearly on camera. They’re ideal for:

  • Sharing visuals through webcams or conference cameras
  • Adding magnetic printouts or colour-coded notes for clarity
  • Maintaining consistency across hybrid meeting spaces

With clear, legible visuals both in person and on screen, your hybrid meetings can run more smoothly and inclusively.

  1. Keep Your Meeting Space Organised and Ready

A tidy, well-equipped meeting room supports focus and professionalism. Nobo Move & Meet Accessories help you keep everything organised and accessible — from markers and magnets to erasers and cloths.

Integrated storage bases and trays ensure tools are always within reach, while keeping surfaces clear. This small detail makes a big difference in maintaining a polished, ready-to-use environment for every meeting.

  1. Design for Long-Term Flexibility

Modern workplaces need meeting spaces that can evolve. Combining Nobo Infinity Whiteboards with the Move & Meet System creates a modular setup that adapts as your team’s needs change.

You can:

  • Expand your whiteboard wall to suit growing projects
  • Move boards between rooms for different meeting formats
  • Maintain a consistent, contemporary aesthetic across all spaces

This approach futureproofs your conference rooms, helping them stay functional, flexible, and aligned with the way your teams collaborate.

Smarter Tools for Better Meetings

Optimising your conference room layout doesn’t require a full redesign — just the right tools to support how your teams meet and collaborate.

With Nobo Infinity Whiteboards, Move & Meet Mobile Systems, Premium Plus Whiteboards, and Move & Meet Accessories, you can create meeting spaces that are:

  • Visually clear and engaging
  • Adaptable to hybrid and in-person meetings
  • Organised, tidy, and ready for action

Discover more ways to optimise your conference rooms and improve meetings with Nobo's collaborative working solutions.